MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES

A regular meeting of the Explore Knowledge Academy Charter School Board of Trustees was held on Friday, June 13th, 2008 at 1711 Whitney Mesa Dr., Ste # 140, Henderson, NV 89014.

Mini-Retreat:  Public Meeting/Reception for "State of the School" Report

A. CALL TO ORDER:  President Lauren Scheer called the meeting to order at 4:31 pm and led the flag salute and moment of silence.

B. ORGANIZATION

1. Roll Call:  A quorum was established with six board members present: Ben Day, Ben Childs, Lauren Scheer, Camille Wilson, Jill Nelson and Dee Anna Carey.. Absent member: Jay Rosen. Others in attendance: Joan Sando, Sean McManus, Sue Stewart, Clark Price, Danette Green, Alyssa Nelson, and Debbie Jackson.

2. Adoption of Agenda:  Ben Day made a motion to accept the agenda as presented Camille seconded the motion. Vote: all ayes, none opposed, motion carried.

3. Approval of Minutes from May 16, 2008 meeting: Dee Anna made a motion, seconded by Camille, to approve the minutes as presented. Vote: All ayes, none opposed, motion carried.

C. REPORTS

Administrators: Joan thanked Dee Anna Carey and Ben Day for serving four years on the EKA Board. Danette presented an up-to-date report on enrollment for fall. We have 523 students enrolled and have room for 77 more, mostly elementary. Parent orientations will be June 14 and every Tuesday in June at Sandhill. 

Board Members:

     Camille shared her progress on her publication that will highlight EKA.  She will need the mailing addresses of our families to send it out in July.

Lauren thanked Dee Anna for her service on the board for 4 years and announced that she had asked Ben to continue on the board for the transition of Executive Directors or until he can be replaced.  Lauren also described a very successful graduation ceremony on June 12th.

D. Public Comments on Agenda Items: None

E. Response to Public Comments: None

F. OLD BUSINESS:

        1. Executive Director Evaluation: Joan presented a self-evaluation and explained it is actually an evaluation of the status of the school. Ben Childs made a motion to approve it as presented, Jill seconded. After discussion, Ben rescinded his motion and moved to schedule an Executive Session at the next meeting to develop recommendations. Jill seconded the motion. Vote: all ayes, none opposed, motion carried. Lauren read a resolution from the board, honoring Joan. Ben Childs made a motion to post the resolution with a picture. Jill seconded. Vote: all ayes, none opposed, motion carried.

        2. Contracts: Shall the maintenance contract with Mike Harris be renewed for another year?  Ben Day moved, Dee Anna seconded a motion to renew the contract within the approved budget. Vote: all ayes, none opposed, motion carried.

G. NEW BUSINESS

1. Charter Development Options

            Joan presented a chart listing six options from research that she and Sue had done. Joan, Sue, and Sean will work together to bring a recommendation to the next board meeting.

2. New Board Members

            Joan introduced Debbie Jackson. After a brief interview and discussion, Ben moved to appoint Debbie to the board, Jill seconded the motion. Vote: all ayes, none opposed, motion carried.

3. Fund-Raising Proposals

            Sean described several ideas, including a donation program, business directory, annual event such as banquet or auction, an annual fund, a capital campaign, merchandising, advertising, and endowment.

            Dee Anna made a motion to establish a fund-raising program and establish protocols for donations. Ben Childs seconded the motion. Vote: all ayes, motion carried.

4. New Employees: Clark provided an overview of two new licensed teachers for Kindergarten, Venice Tabamo and Amy Berry, and asked that their contracts be approved. Ben Childs made a motion to approve their hiring. Ben Day seconded the motion. Vote: all ayes, none opposed, motion carried.

5. Change of official signer on bank accounts: Dee Anna made a motion to change one of the signers on the bank accounts from Joan Sando to Sean McManus, effective June 30, 2008. Jill seconded the motion. Vote: all ayes, none opposed, motion carried.

H. Closed Session:

I. Action on Closed Session:

J. Public Comments on Non-agenda items: 

K. Response to Public Comments:

L. Announcements:  Next meeting is August 1^st, 2008 at 4:30 pm at Whitney Mesa

      Agenda items: policies and protocols for donations and fund-raising, charter development options including Cultural Corridor, contract for auditor                  

Meeting adjourned at 6:22 pm.